Privacy Policy PWS
1: Introduction
This privacy policy explains how the Company handles your personal information. It applies when you act as a contact person for a customer company or a potential customer company for any PWS company (Company). The Privacy Policy also describes your rights to us and how you can assert your rights. The customer companies with whom the Company has a contractual relationship or is to enter into a contractual relationship is below referred to as “Customers”. The companies that the Company contacts without having an existing or near-standing customer relationship are referred to as “Potential Customers.”
2: Who is the data controller?
The respective PWS company is the legal entity responsible for processing the personal data collected about contacts at Customers and Potential Customers.
The Company contact information is
PWS Nordic AB
556812-4407
Box 47, 284 21 Perstorp
Sweden
Tel +46435 -36930
For questions about the Company’s processing of your personal information, please contact us at info@pwsab.se or info@pwsas.dk.
3: Types of personal data to be processed
3.1 Customers.
The Company processes the following personal information about Customer’s contact persons. (a) Name (b) Telephone number (c) Fax number (d) Email address. If the customer is your own company, we may also obtain the following information. (a) Company organization number (which is also your social security number) (b) Credit information for your individual company. The processing of the above personal data is necessary for the Company to be able to fulfill the agreement that the Company has with the Customer. In the case that these data can’t be processed, the agreement with the Customer can’t be fulfilled. The data is collected from yourself and / or the Customer you represent. The Company also saves customers’ purchase history, i.e. description of purchased product, number, date and price.
3.2 Potential Customers.
The Company processes the name, contact details and position of Potential Customers. The data is collected from contacts with Potential Customers, for example by mail, phone calls, trade fairs and the like.
4: Objective, legal basis and time of storage
4.1 Customers
4.1.1 Customer Administration.
The name and contact details are processed so the Company can complete the purchase and deliver the goods to the Customer. The information is also used to manage the Customer’s orders and provide services after the purchase.
The Company further uses the data to exercise its rights and obligations under the agreement with the Customer. If the Customer is not an individual company, the processing is based on a balance of interests, where the Company’s legitimate interest is to fulfil the agreement and provide good service. If the Customer is a sole proprietor, the legal basis is that the processing is necessary for the Company to fulfil the agreement.
4.1.2 Returns, Warranty Claims and Product Liabilities.
The Company saves information about Customer’s purchase history, as well as any correspondence and documentation regarding the products purchased by the Customer. Such documentation may include the name and other contact details of the contact person. The Company saves such documentation as long, and to the extent necessary, as to enable the Company to provide Customer with qualified after-sales service and to handle any complaints, warranty claims and requirements under the Product Liability Act. The data is saved for these purposes based on a balance of interest.
4.1.3 Direct marketing.
The Company may also handle your e-mail address for direct marketing. The marketing consists of the Company sending newsletters and offers by e‑mail about goods and services we consider relevant to your professional activity. For contacts at Customer companies, newsletters and offers may be sent for up to five years after the Customer’s most recent purchase. Newsletters and promotional e‑mails are sent only if you have not objected to such marketing, and you may unsubscribe at any time. You can unsubscribe by e‑mailing info@pwsab.se or info@pwsas.dk, or by using the unsubscribe link in each newsletter or e‑mail. The marketing is carried out on the basis of a balance of interests, where the Company’s legitimate interest is to market its products.
4.1.4 Other
In addition to the above, the Company may process your personal data if it is necessary to comply with a legal obligation requiring treatment under applicable law or for the Company to determine, enforce or defend legal claims.
4.2 Potential Customers.
The Company uses the contact data for marketing purposes based on a balance of interest. The marketing consists of newsletters and offers we consider relevant to your professional work. Newsletters and promotional e‑mails are sent only if you have not objected to such marketing, and you may unsubscribe at any time. You can unsubscribe by e‑mailing the Company at info@pwsab.se or info@pwsas.dk, or by using the unsubscribe link in each newsletter or e‑mail. Your information is kept as long as the Company needs it for the promotional campaigns for which it was collected, provided you have not previously objected to our marketing. The marketing is carried out on the basis of a balance of interests, where the Company’s legitimate interest is to market its products.
5: To whom can we transfer your information?
The Company may transfer your personal information to web site administrators, CRM system providers and the like. These recipients are only entitled to process your personal information on behalf of the Company in the course of performing a service for the Company, such as to deliver an ordered item to the Customer.
The Company takes reasonable legal, technical, and organizational measures to ensure your data is handled securely and with adequate protection when it is transferred to or shared with selected third parties. The Company may also disclose your personal information to authorities, such as the Tax Agency, if required by law. If all or part of the Company’s business is sold, your personal information may be transferred to a potential buyer.
6: Transfer of personal data under EU / EEA?
Your personal information is mainly processed within the EU/EEA, but it may also be transferred to countries outside the EU/EEA. The Company has taken appropriate safeguards by ensuring that the recipient has signed an agreement containing standard contractual clauses approved by the EU Commission. A copy of these signed standard contract clauses can be provided on request to info@pwsab.se or info@pwsas.dk.
7: Your rights
You have certain statutory rights that you can claim against the Company. Below is a summary of these rights. For complete information about your rights, please see General Data Protection Regulations.
(a) Right of access / register extract.
You are entitled to receive an answer as to whether the Company processes personal data about you. If so, you are entitled to information about what personal data is processed, the purpose of the processing, what external recipients are taking part in your personal data and how long we save your personal data.
(b) Data portability right (only individual companies).
You have the right to request a copy of the personal data you have provided to the Company in a structured, commonly used, and machine‑readable format. You may also request that the Company transfer this data to another data controller. This right to data portability applies to personal data processed by automated means and based on your consent or on an agreement in which you are a party.
(c) Correction of incorrect information.
You are entitled to request that the Company correct incorrect or incomplete information about yourself.
(d) Deletion of certain tasks.
You are entitled to request that the Company delete your personal information under certain conditions, such as the personal data are no longer necessary for the purpose we collected the personal data for.
(e) Right to object to the Company’s processing of personal data.
You are entitled to object to the Company’s processing of your personal information under certain conditions.
(f) Right to object to direct marketing.
You are entitled at any time to object to the Company processing your personal data for direct marketing. If you object to such treatment, the Company shall without undue delay terminate all direct marketing to you.
(g) Right to limit processing your personal data.
You may request a limitation of the Company’s processing of your personal information in some cases. For example, if you have contested that your personal information is correct, you may request a limitation of treatment for a time that allows the Company to check if your personal information is correct.
(h) Complaints.
If you have complaints about the Company’s processing of your personal data, you are entitled to file such complaints with the Data Protection Authority. If you wish to make a request for registry extracts, data portability, rectification, deletion, objection or limitation, please contact the Company at info@pwsab.se or info@pwsas.dk.
8: Cookies declaration
Read about PWS Nordic Cookies Declaration here.
9: Changing of the integrity policy
The Company reserves the right to make changes to this Privacy Policy. If such changes occur, this will be announced on www.pwsab.se or www.pwsas.dk.
Version 1.a, updated on 2018-05-22